Contents -

Form 1099-DIV

NOTE

ANY INSTRUCTIONS CONTAINED HEREIN ARE ADVISORY ONLY.

REFER TO IRS INSTRUCTIONS FOR OFFICIAL INFORMATION.



Form 1099-DIV - Dividends and Distributions
File Form 1099-DIV for each person:
To whom you have paid dividends (including capital gains dividends) and other distributions on stock  of $10 or more,
For whom you have withheld and paid any foreign tax on dividends and other distributions on stock,
For whom you have withheld any Federal income tax under the backup withholding rules, or
To whom you have paid $600 or more as part of a liquidation.

Account number (Required)
Enter any number assigned by the payer to the payee that can be used by the IRS to distinguish between information returns.  This number must be unique for each information return.  The account number is critical in the correction process, especially when more than one information return is filed for a payee.  MAG-FILER will automatically assign an account number if the field is blank.

TIN # (Required)
Enter the payee's valid 9-digit Taxpayer Identification Number (SSN or EIN, as appropriate).  Leave this field blank if the TIN# is unknown.   Any form filed containing an invalid identification number in this entry may be returned for correction.

SSN  (else EIN) (Required)
Check this box if the payee TIN # is a Social Security Number (SSN) of an individual.  Leave this box blank if the payee TIN # is an Employer Identification Number (EIN) of a business or an organization.

NOTE: Imbedded blanks, extraneous words, titles, and special characters ( i.e., Mr., Mrs., Dr., period [.], apostrophe [ ' ] should be removed from Payee Name Lines.  An ampersand (&) and a dash (- ) are the only acceptable special characters.  A comma ( , ) between last name and first name that is placed by MAG-FILER is also acceptable.

Name (Required)
Enter the name of the recipient belonging to the Taxpayer Identification Number (TIN).  If the TIN, is an SSN, enter as last name suffix, first, middle initial, e.g., Doe Jr., John A.).  If the TIN is an EIN, the name is entered as is.  Use the Second Name Field if additional space is required.

Second Name Field
If the payee name requires more space than is available in the name field, ENTER ONLY THE REMAINING PORTION OF THE NAME IN THIS ENTRY.  If there are multiple payees, this field may be used for those payees' names.  DO NOT USE THIS FIELD FOR ADDRESS INFORMATION. 

Address (Required)
Enter the recipient's mailing address.  This entry must not contain any data other than the recipient's mailing address.  The address is split into two fields.  Enter the main mailing address in the first field and the supplementary address in the second field on the right.

City (Required)
Enter the payee's city.   Do not enter state and zip code information in this entry.

State (Required)
Enter the abbreviation for the payee's state or foreign country.  You must use valid U.S. Postal Service state abbreviations for U.S. addresses.

Zip (Required)
Enter the payee's valid 9-digit zip code assigned by the U.S. Postal Service.

Total Ordinary Dividends:
Dividends, including dividends from money market funds, net short-term capital gains from mutual funds, and other distributions on stock. Include reinvested dividends and section 404(k) dividends.  Include as a dividend the amount of the recipient's share of investment expenses that you report in Investment Expenses.

Qualified Dividends: 
The portion of the dividends in Total Ordinary Dividends that qualify for the 5% and 15% capital gains rates.  Include dividends for which it is impractical to determine if the section 1(h)(11)(B)(iii) holding period requirement has been met. 

Total capital gain distr:
Enter the total capital gain distributions (long-term). Include all amounts shown in Unrecap. Sec. 1250 Gain, Section 1202 Gain, and Collectibles (28%) Gain. 

Unrecap Sec 1250 Gain:
Enter any amount included in Total Capital Gain Distr. that is an unrecaptured section 1250 gain from certain depreciable real property.

Section 1202 Gain:
Enter any amount included in Total Capital Gain Distr. that is a section 1202 gain from certain qualified small business stock.

Collectibles (28%) Gain:
Enter any amount included in Total Capital Gain Distr. that is a 28% rate gain from sales or exchanges of collectibles.

Nondividend Distributions:
Enter nondividend distributions, if determinable.

Fed Income Tax Withheld:
Amounts for backup withholding.

Investment Expenses: 
Enter the recipient's pro rata share of certain amounts deductible by a non publicly offered regulated investment company in computing its taxable income.  This amount is includible in the recipient's gross income under section 67(c) and must also be included in Total Ordinary Dividends.  Do not include any investment expenses in Qualified Dividends.

Foreign Tax Paid: 
Foreign tax withheld and paid on dividends and other distributions on stock.  A regulated investment company must report only the amount it elects to pass through to the recipient.  Report this amount in U.S. dollars.

Foreign Country or U.S. Possession:
Enter the name of the foreign country or U.S. possession to which the withheld tax applies.

NOTE:  Cash and non cash liquidation distributions apply only to corporations in partial or complete liquidation.  Do not include these amounts in Total Ordinary Dividends or Qualified Dividends.

Cash Liquidation Distrib:
Enter cash distributed as part of a liquidation.

Non cash Liquidation Distrib:
Enter non cash distributions made as part of a liquidation.  Show the fair market value as of the date of distribution.

Special
This area may be used to record information for state or local government reporting or for the filer's own purposes. Enter "CFS" and state abbreviation if the working state is different from the residence for combined Federal/State filing.

2nd TIN Notice
Check the 2nd TIN notice box if notified twice by the IRS within 3 calendar years that the payee provided an incorrect taxpayer identification number (TIN).

Selected Print
Check this box to select specific payees for printing.

Corrected Return
Check this box if this entry is a corrected return.  This is only used IF YOU HAVE ALREADY SUBMITTED MAGNETIC MEDIA FILING and wish to print or file corrected returns.  NOTE: The same account number reported on the original must also be on the corrected record.