Contents -

Form W-2G

NOTE

ANY INSTRUCTIONS CONTAINED HEREIN ARE ADVISORY ONLY.

REFER TO IRS INSTRUCTIONS FOR OFFICIAL INFORMATION.



Form W-2G - Certain Gambling Winnings

File Form W-2G to report gambling winnings and any federal income tax withheld on those winnings.  The requirements for reporting and withholding depend on the type of gambling, the amount of the gambling winnings, and generally the ratio of the winnings to the wager. Gambling winnings can be from horse racing, dog racing, jai alai, lotteries, keno, bingo, slot machines, sweepstakes, wagering pools, and any other types of gambling winnings..

Account number (Required)
Enter any number assigned by the payer to the payee that can be used by the IRS to distinguish between information returns.  This number must be unique for each information return.  The account number is critical in the correction process, especially when more than one information return is filed for a payee.  MAG-FILER will automatically assign an account number if the field is blank.  W2G's account number will print on bottom left of form across from the date area. 

TIN # (Required)
Enter the payee's valid 9-digit Taxpayer Identification Number (SSN or EIN, as appropriate).  Leave this field blank if the TIN# is unknown.   Any form filed containing an invalid identification number in this entry may be returned for correction.

SSN  (else EIN) (Required)
Check this box if the payee TIN # is a Social Security Number (SSN) of an individual.  Leave this box blank if the payee TIN # is an Employer Identification Number (EIN) of a business or an organization.

NOTE: Imbedded blanks, extraneous words, titles, and special characters ( i.e., Mr., Mrs., Dr., period [.], apostrophe [ ' ] should be removed from Payee Name Lines.  An ampersand (&) and a dash (- ) are the only acceptable special characters.  A comma ( , ) between last name and first name that is placed by MAG-FILER is also acceptable.

Name (Required)
Enter the name of the recipient belonging to the Taxpayer Identification Number (TIN).  If the TIN, is an SSN, enter as last name suffix, first, middle initial, e.g., Doe Jr., John A.).

Address (Required)
Enter the payee's mailing address.  The address MUST be present.  This entry must not contain any data other than the payee's mailing address.

City (Required)
Enter the payee's city.   Do not enter state and zip code information in this entry.

State (Required)
Enter the abbreviation for the payee's state or foreign country.  You must use valid U.S. Postal Service state abbreviations for U.S. addresses.

Zip (Required)
Enter the payee's valid 9-digit zip code assigned by the U.S. Postal Service.

Gross Winnings (Required)
Payments of $600 or more in gambling winnings.  Must have in record.

Fed Income Tax Withheld
The amount of federal income tax withheld, whether regular withholding or backup withholding.

Type of Wager (Required)
Enter the code that applies in this box or click on the down arrow in this field to select the specific code. 1 = horse race track (or O.T.B.); 2 = dog race track (or O.T.B.); 3 = jai-alai; 4 = state-conducted lottery; 5 = keno; 6 = casino-type bingo; 7 = slot machines; 8 = other.  Must have in record.

Date Won (Required)
Enter the date (in MMDDYYYY format) of the winning event, transaction or drawing of winning number.  Must have in record and also must contain the current tax year that will be filed to the IRS.

Transaction
If applicable, the ticket number, card number, machine serial number or any other information that will help identify the winning transaction. If no entry, leave blank.

Race
The race (or game) applicable to the winning ticket.  If no entry, leave blank.

Winnings From Identical Wagers
Enter the amount of additional winnings from identical wagers.

Cashier
If applicable, the initials of the cashier and/or the window number making the winning payment.  If no entry, leave blank.

Window
If applicable, the location of the person paying the winnings.  If no entry, leave blank.

First Id Number
If applicable, the first identification number of the person receiving the winnings.  If no entry, leave blank.

Second Id Number
If applicable, the second identification number of the person receiving the winnings.  If no entry, leave blank.

State/Payer's state identification no.
Enter the state and Payers state identification number at MAG-FILER's Payer window.  This information will print to the form and is not reported to the IRS from this entry.  However, the Special field may be used for state information that would be included in the IRS filing.

State Income Tax Withheld
Enter the state income tax withheld.  The amount should be in the proper format.

Special
This area may be used to record information for state or local government reporting or for the filer's own purposes.  This information will be sent to the IRS file and does not print to the form. 

Select Print
Check this box to select specific payees for printing.

Corrected Return
Check this box if this entry is a corrected return.  This is only used IF YOU HAVE ALREADY SUBMITTED MAGNETIC MEDIA FILING and wish to print or file corrected returns.  NOTE: The same account number reported on the original must also be on the corrected record.